Downtown Littleton Night BAZAAR 2024
Vendor Logistics

We are so excited for you to join us at Downtown Littleton Night BAZAAR on Saturday, July 20th!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all Downtown Littleton Night BAZAAR-related announcements and links, including Vendor Assignments.
Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

The Basics

VENUE ADDRESS
Reinke Brothers Parking Lot
5663 S Prince Street
Littleton, CO 80120

WHAT TO BRING
You will need to bring everything to set up your shop: a tent, tables, décor, chairs, product, etc. The entire event is held outdoors, and tents are required. You must bring 40 lb weights for each corner of your tent to secure them in case of wind.

ELECTRICITY + LIGHTING
Electricity is not available at this location. Please plan accordingly to bring a battery pack to charge your phone, etc.

You may bring additional battery-powered or solar-powered lights to add to your tent for the night-time hours, although the sun should still be out or setting during market hours.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

There are ample parking lots and street parking options throughout Downtown Littleton. We ask that vendors keep the immediate lot closest to the venue clear so that attendees have ample room to park.

WEATHER
Make sure you are prepared for the weather with a jacket, hat, sunscreen, and anything else you may need. Colorado weather can change from one minute to the next. Please be prepared to protect valuables in case of inclement weather including rain and wind. This event is Rain or Shine.

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in Downtown Littleton Night BAZAAR!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at Downtown Littleton Night BAZAAR. See below for an example post and feel free to edit in your voice.

Shop & Sip local at Aspen Grove Night BAZAAR on Saturday, July 20th!! We’re popping up in Downtown Littleton with 40+ craft vendors, food trucks, live music, a beer garden and more. Entry is FREE, but you can RSVP for $1 off your first drink here: https://www.eventbrite.com/e/saturday-night-bazaar-downtown-littleton-july-20-tickets-883383001337?aff=website

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://www.facebook.com/events/814285536699173
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverNightBAZAAR and @GumPopPresents

#ShopLocal #ShopAspenGrove #NightBAZAAR

ADDITIONAL LINKS
Website: https://denverbazaar.com
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denvernightbazaar

Eventbrite Link: https://www.eventbrite.com/e/saturday-night-bazaar-downtown-littleton-july-20-tickets-883383001337?aff=website

Load-in Logistics

LOAD-IN ACCESS + TIMES
All vendors will be able to load-in area. Please enter the Reinke Brothers Parking Lot from the entrance on South Prince Street. There will be signage and staff on-site to help direct you, but please check in with a Vendor Coordinator upon arrival.

Please completely unload your car with product and supplies, then proceed to park your vehicle before returning to the venue to start setting up. All vendors should be set up and ready to open at least 15 minutes before the event starts.

Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!

All Vendors will have the option to load-in at the following times:
2PM-3:15PM

All vendors MUST be set up and their cars moved away from the load-in area by no later than 3:30PM.

FOOD TRUCKS + FASHION TRUCKS
Please text the Vendor Hotline at (720) 445-6381 when you arrive so that we can direct you to your spot.

BOOTH ASSIGNMENTS
Booth Assignments for the Downtown Littleton Night BAZAAR can be found HERE.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Night BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

PARKING
There are ample parking lots and street parking options throughout Downtown Littleton. Please do not park in the Reinke Brothers lot without proper guidance. Only a few spots are available within this lot, the rest of the vendors will be instructed to find street parking.

LOAD-OUT
No breakdown can occur until the event concludes at 8PM on Saturday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Denver BAZAAR staff will be on-site up to 1 hour after the event concludes; please plan accordingly as all vendors must vacate the property by 9PM on Saturday.

Vendor Layout

All Vendors: 10% of Sales Payments

All Vendors will be required to pay 10% of daily sales for this event. Percentage of sales must be reported by Monday, July 22nd to Marketspread. Vendors must be current with the previous market fees before attending the next market. A $25 late fee will apply per week that a vendor does not submit sales.

Vendor & Event Policies

CONTRACTS
All vendors will be required to complete the 2024 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2024 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION & NO SHOW POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that the on-site Vendor Coordinator will vary, and that we are often not able to monitor our inboxes on the weekend. To ensure any weekend messages are received by the appropriate Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat or cold.

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day-of. All vendors will be notified immediately in the event a market is delayed or cancelled.

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 8PM on Saturday, June 15th. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Please note that Denver BAZAAR staff will be on-site up to 1 hour after the event concludes. Please plan accordingly that all vendors must vacate the property by 9PM on Saturday.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen. 

FLIP Enrollment Link: https://www.fliprogram.com/events/2646

FLIP Policies cover food businesses.

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). Linked HERE you will find details regarding the City of Lakewood’s business license requirements, and HERE you will find information on how to obtain a retail food establishment license. We would recommend reaching out to them with any questions or concerns on licensing.

If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver or Lakewood.