Reminders & Updates

We can’t wait to see you this weekend at TheBigWonderful at Winter Park: Summer Session! Please see below for further instructions and reminders. This page will be the same for all updates and load-out details, so be sure to share the link with all of your on-site staff!

INVOICES
If you have not already paid your invoice, they are due THIS WEDNESDAY at 6PM. If you need any help accessing your invoice, please email contact@gumpoppresents.com. Additionally, if you are no longer able to participate, please reach out to this email so we can get you removed from the lineup.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch prior to and during the event, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

Please use the Vendor Hotline only to get in touch versus responding to your text notification as that is the fastest way to reach the team. Thank you!

VENDOR ASSIGNMENTS
Vendor Assignments are linked HERE. Please note that service in the mountains can often be unreliable - we strongly encourage all vendors to download and save any provided maps and the Vendor Hotline number in advance for quick access!

VEHICLE ACCESS: 7:00AM - 8:30AM
Vendors may drive into the Resort to unload next to the Craft Vendor Village & BEER FEST area between 7:00AM - 8:30AM. No tents may be set up until your vehicle has been removed from the vendor area, and all vehicles must be removed from the area before 8:30AM; no exceptions.

After 8:30AM, vehicles will not be able to pull into the restricted area, however, you may carry or cart your supplies in from a short walk away. If you'd prefer to wait and cart product in closer to the start of the event, you are welcome to do so. All Vendor & Brewery pop-up tents must be set up and weighted by 11:30AM.

Once your tent is in place, you can take your time setting up displays and products. We will open the craft vendor village at 12:00PM, and breweries will start pouring at 2:00PM.

Winter Park Resort is a unique venue in that load-in time is limited and the load-in area experiences heavy traffic. Please be aware of your surroundings and remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process. We appreciate your cooperation in making this process as efficient and safe as possible!

LOAD-IN POINTS
Load-in points are assigned based on booth location, outlined below. Winter Park staff will be on-site at all three load-in access points to direct you to the appropriate Vendor Coordinator and your booth space.

Booths 7-32
Vendor Load-in B: Zephyr Way

Booths 33-44
Option of Vendor Load-in B: Zephyr Way or Vendor Load-in C: Parsenn Rd

Booths 45-75
Vendor Load-in C: Parsenn Rd

PARKING
Parking is FREE and permits are not required for this event. Please park in Lot B or Lot C. Winter Park staff will be on-site during load-in to help direct you!

BREWERIES
Winter Park staff will distribute bags of ice during setup. If you need a 6 ft table, they will be available to borrow at the Wonderful shipping container. Please check in at one of the ticketing booths (located in front of The Gondola and The Cabriolet) between 1PM - 2PM to pick up your (2) Wristbands & Glassware and People’s Choice QR Codes for your booth.

SALES TAX
You are responsible for charging and remitting all applicable sales taxes, including state, city, and a local Winter Park resort fee.  Each vendor is responsible for remitting a 1.5% Resort Fee, a taxable surcharge assessed on all taxable sales, to Winter Park resort, along with a sales report no later than 30 days after the event (Monday, July 29th). Sales report and the associated Resort Fee shall be mailed with a check to PO Box 36, Winter Park, CO 80482 and a copy emailed to AHeisler@winterparkresort.com and cat@gumpoppresents.com.  All sales tax, including The Resort Fee surcharge, should be paid by the consumer as part of the sale.

Your June 2023 sales tax form is due to the Town of Winter Park by July 22, 2024 via MUNIrevs. Please note that penalty and interest will accrue on past due sale tax filings. Please direct any related questions to skauber@wpgov.com.

TheBigWonderful at Winter Park:
Summer Session
2024 Vendor Logistics

We are so excited for you to join us at TheBigWonderful at Winter Park: Summer Session on Saturday, June 29th!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all TheBigWonderful at Winter Park-related announcements and links, including Vendor Assignments. Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

Reminder: Town of Winter Park Requirements

WINTER PARK BUSINESS LICENSE REQUIREMENTS
The Town of Winter Park business license regulations have changed because of SB22-032. Vendors who have an incidental physical presence and a Colorado Retail Sales Tax License is exempt from the Town of Winter Park business license. Each vendor will still need to create a MUNirevs account so that the June 2023 sales tax form can be added to your account. Please indicate TheBigWonderful at Winter Park in your application description. You can head to https://winterpark.munirevs.com to apply for an account.

The language may seem confusing because it is asking you to apply for a business license, but at this time to make a change to the verbiage in the MUNIrevs system takes up to 12 weeks. You are simply creating an account so that the June 2023 sales tax form can be added to the system. Do not complete the June 2023 sales tax form until after the event. This form will be due July 22, 2024 via MUNIrevs. Please note that penalty and interest will accrue on past due sale tax filings.

Please direct any license-related questions to skauber@wpgov.com.

SALES TAX
You are responsible for charging and remitting all applicable sales taxes, including state, city, and a local Winter Park resort fee.  Each vendor is responsible for remitting a 1.5% Resort Fee, a taxable surcharge assessed on all taxable sales, to Winter Park resort, along with a sales report no later than 30 days after the event (Monday, July 24). Sales report and the associated Resort Fee shall be mailed with a check to PO Box 36, Winter Park, CO 80482 and a copy emailed to mohara@winterparkresort.com and cat@gumpoppresents.com.  All sales tax, including The Resort Fee surcharge, should be paid by the consumer as part of the sale.

The Basics

EVENT DATES & HOURS
Saturday, June 29
7:00AM - 8:30AM | Vendor Vehicle Access
7:00AM - 11:30AM | Vendor Load-in & Setup
12:00PM - 6:00PM | Craft Vendor Village Open
12:00PM - 6:00PM | Live Music on the Gazebo or Base Stage
1:00PM | Ticketing Booth Opens
2:00PM - 6:00PM | BEER FEST Tasting Session

WHAT TO BRING
You will need to bring everything to set up your shop: tent and tent weights, tables, décor, chairs, product, etc. You will have a 10x10 (or larger, if purchased) space assigned to you. Carts and wagons will also be helpful for this event, as you will not be able to drive up directly to your booth space.

ELECTRICITY
There is no electricity available on-site. Please plan accordingly to bring a battery pack to charge your phone, etc. Reach out to vending@gumpoppresents.com with any questions or concerns.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
Free parking is available in B Lot and C Lot; no parking permits are required.

LODGING DISCOUNT
Click HERE to book discounted lodging!

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in TheBigWonderful at Winter Park!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at TheBigWonderful at Winter Park by sharing the Facebook Event. See below for an example post and feel free to edit in your voice.

Shop 40+ Craft Vendors at the @TheBigWonderful at Winter Park: Summer Session on Saturday, June 29th at @WinterParkResort! Join us for brews, views & bluegrass tunes at 9,000 feet. Get tickets here // https://www.eventbrite.com/e/thebigwonderful-at-winter-park-resort-summer-session-june-29-tickets-825544213967?aff=Website

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://www.facebook.com/events/3730193667262741
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories before and throughout the event so we can reshare! @TheBigWonderful @GumPopPresents and @WinterParkResort

ADDITIONAL LINKS
Website: https://www.thebigwonderful.com
Facebook: https://www.facebook.com/thebigwonderful
Instagram: https://www.instagram.com/thebigwonderful/

Ticket Details

FREE GENERAL ADMISSION
Entry is FREE to enjoy the live music and shopping portion of the event. Attendees are encouraged to RSVP via the ticket link below for important event details, vendor announcements & more.

BEER FEST TICKETS
BEER FEST ticket holders can enjoy unlimited sampling from 15+ breweries, cideries and distilleries from 2:00PM - 6:00PM. Advance Tickets are available for $40 and a limited number of Advance 4-Pack Tickets are available for $145. If available, a limited number of at-the-door tickets will be available for +$5.

Attendees can purchase or check in for their BEER FEST tickets any time after 1:00PM when the ticketing booth opens, but breweries are not to begin pouring until 2:00PM.

EVENTBRITE TICKET LINK
https://www.eventbrite.com/e/thebigwonderful-at-winter-park-resort-summer-session-june-29-tickets-825544213967?aff=Website

Load-in Logistics

VEHICLE ACCESS | 7:00AM - 8:30AM
Vendors may drive into the Resort to unload next to the Craft Vendor Village & BEER FEST area between 7:00AM - 8:30AM. No tents may be set up until your vehicle has been removed from the vendor area, and all vehicles must be removed from the area before 8:30AM; no exceptions.

After 8:30AM, vehicles will not be able to pull into the restricted area, however, you may carry or cart your supplies in from a short walk away. If you'd prefer to wait and cart product in closer to the start of the event, you are welcome to do so. All Vendor & Brewery pop-up tents must be set up and weighted by 11:30AM.

Once your tent is in place, you can take your time setting up displays and products. We will open the craft vendor village at 12:00PM, and breweries will start pouring at 2:00PM.

Winter Park Resort is a unique venue in that load-in time is limited and the load-in area experiences heavy traffic. Please be aware of your surroundings and remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process. We appreciate your cooperation in making this process as efficient and safe as possible!

VENDOR ASSIGNMENTS
CLICK HERE for Vendor Assignments for TheBigWonderful at Winter Park: Summer Session. Some booths will be on pavement in the Village, while some booths will be on the grass on the Base.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as TheBigWonderful are made special by having a colorful and unique collection of vendors such as yourself!

LOAD-IN INSTRUCTIONS
Load-in Zones will be assigned based on Vendor Assignments and provided in the coming weeks. We will have staff managing vehicle entry at all load-in areas and additional staff to direct you to your booth space.

Vendors must drive into the load-in area, unload product, then proceed to park before returning to the site and bringing product and supplies to your designated booth space.

Please note that there will be a lot of foot traffic through this area of the resort. Please be aware of your surroundings and remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process. We appreciate your cooperation in making this process as efficient and safe as possible!

All Vendor & Brewery pop-up tents must be set up and weighted by 11:30AM on Saturday, June 29th. Once your tent is in place, you can take your time setting up displays and products. We will open the craft vendor village at 12:00PM, and breweries will start pouring at 2:00PM.

TENT WEIGHTS
This event will be held at the base of the mountain at Winter Park Resort, with some booths on the grass at the Base. You may bring a rubber mat for flooring and you are required to bring 50lb weights for each side of your tent. All canopies, umbrellas, and other forms of cover must be sufficiently and safely secured to the ground from the moment the canopy is erected at the start of the event until the moment immediately before it is taken down at the end of the event.

Please be aware of the variable weather extremes which may be present in an alpine environment. Unexpected weather and wind gusts in excess of 50 miles per hour can occur suddenly and without warning. All tents are to be adequately roped, braced and anchored to withstand the elements of weather and prevent collapsing at all times both during the day and overnight. Tents must be able to withstand winds in excess of 50 miles per hour. All tent corners should be secured. Stakes are not to be used at Winter Park Resort or in the Village at Winter Park unless locates have been done and permission granted. Be prepared to bring weights, tie-downs and/or other accessories as these items are not supplied by the Resort or the Village. You are responsible for any injury or damage due to “flying” tents or umbrellas or stakes put into underground utilities.

PARKING
Free parking is available throughout the resort during the summer months; no parking permits are required.

LOAD-OUT
The headlining band ends at 6:00PM. You are welcome to start loading out product at 6:00PM, leaving your tent in place until 6:00PM. When the band ends, you are welcome to drop your tent and continue loading out. Please note that no vehicles will be permitted to enter the area until 6:30PM. Additional load-out instructions will be sent via text as we near the end of the event.

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Friday-Sunday while the Gum Pop team is on-site at the event, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!

Vendor & Event Policies

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

WINTER PARK BUSINESS LICENSE REQUIREMENTS
The Town of Winter Park business license regulations have changed because of SB22-032. Vendors who have an incidental physical presence and a Colorado Retail Sales Tax License is exempt from the Town of Winter Park business license. Each vendor will still need to create a MUNirevs account so that the June 2024 sales tax form can be added to your account. Please indicate TheBigWonderful at Winter Park in your application description. You can head to https://winterpark.munirevs.com to apply for an account.

The language may seem confusing because it is asking you to apply for a business license, but at this time to make a change to the verbiage in the MUNIrevs system takes up to 12 weeks. You are simply creating an account so that the June 2023 sales tax form can be added to the system. Do not complete the June 2023 sales tax form until after the event. This form will be due July 22, 2024 via MUNIrevs. Please note that penalty and interest will accrue on past due sale tax filings.

Please direct any license-related questions to skauber@wpgov.com.

VENDOR CONTRACTS
All vendors will be required to complete the 2023 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2023 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that we are not able to monitor our inboxes while on-site at events. To ensure any weekend messages are received by the Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

SALES TAX
You are responsible for charging and remitting all applicable sales taxes, including state, city, and a local Winter Park resort fee.  Each vendor is responsible for remitting a 1.5% Resort Fee, a taxable surcharge assessed on all taxable sales, to Winter Park resort, along with a sales report no later than 30 days after the event. Sales report and the associated Resort Fee shall be mailed with a check to PO Box 36, Winter Park, CO 80482 and a copy emailed to mohara@winterparkresort.com and cat@gumpoppresents.com.  All sales tax, including The Resort Fee surcharge, should be paid by the consumer as part of the sale.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please make sure your insurance covers you in a mobile/event capacity. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen.