RiNo Holiday BAZAAR
2023 Vendor Logistics

 
 

We are so excited for you to join us at RiNo Holiday BAZAAR at Zeppelin Station on November 25 + 26!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all RiNo Holiday BAZAAR announcements and updates.
Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!


LOAD-OUT INSTRUCTIONS

All vendors must enter for load-out from the same direction as load-in at 35th and Wynkoop Street. The Wazee Street side will be an exit only. Vendors must fully pack up their booth space, tent included, before pulling their car around.

The Basics

VENUE ADDRESS
Zeppelin Station & Surrounding Streets
3501 Wazee St Suite #100
Denver, CO 80216

The event will be held outdoors, occupying the surrounding streets at Wazee St & 35th St. Inside Zeppelin Station, attendees can eat & drink from 8+ local food pop-up concepts and bars.

EVENT DATES + HOURS
Saturday, November 25 | 11AM - 5PM
Sunday, November 26 | 11AM - 5PM


WHAT TO BRING

You will need to bring everything to set up your shop: a tent, tables, décor, chairs, product, weights, etc. The entire event is outdoors, and tents are required. You must bring 50LB weights for each corner of your tent to secure them in case of wind.

ELECTRICITY + HEATING
Electricity and tent heating are not provided. Please plan accordingly to bring a battery pack to charge your phone, etc. Lighting is not necessary at this event. Propane heaters are permitted.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
There is a parking garage located next to Zeppelin Station at Wazee St & 36th St and limited street parking available in the immediate neighborhood. Please be prepared to either pay to park in the garage or walk a short distance to your car. Apps like ParkChirp may be helpful in finding and reserving parking in the area.

LOAD-OUT & OVERNIGHT SECURITY
We take safety and security very seriously at Denver BAZAAR. There will be security overnight, albeit more minimal than during the day. Please be sure to take all valuable items with you, but you are welcome to leave your tent weighted down in its place overnight.

Denver BAZAAR staff will be on-site up to 2 hours after the event concludes on Sunday; please plan accordingly.


Promotional & Marketing Details


Spread the news! Don't forget to tell your friends, family and fans about your participation in RiNo Holiday BAZAAR!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at RiNo Holiday BAZAAR by sharing the Facebook Event or Instagram Images. See below for an example post and feel free to edit in your voice.

#ShopLocal at RiNo Holiday BAZAAR on November 25 + 26! We’re popping up at Zeppelin Station on Small Business Saturday + Sunday with 80+ craft vendors, indoor food hall, DIY Workshops, pop-up bars and more. Entry is FREE, RSVP for updates here: https://www.eventbrite.com/e/rino-holiday-bazaar-november-25-26-tickets-721569001307?aff=VendorLogisticsPage


FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://fb.me/e/1B5gQWmXA
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverBAZAAR @GumPopPresents and @ZeppelinStation

#HolidayBAZAAR #HolidayBAZAAR2023

ADDITIONAL LINKS
Website: https://denverbazaar.com/
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denverbazaar

FREE GENERAL ADMISSION
Entry is FREE! Attendees are encouraged to RSVP via the ticket link for important event details, vendor announcements & more.

SHOP & SIP TICKETS
Shop & Sip tickets are on sale now! Drinks will also be available for individual purchase.

Bottomless Mimosas | Two hours of bottomless mimosas from 11AM - 1PM on Saturday and Sunday ($20 Advance, $25 At the Door)
Drink Tokens Package | Five Drink Tokens redeemable for beer, wine, and cocktails at any outdoor bar. ($35 Advance, $40 At the Door)

EVENTBRITE TICKET LINK: https://www.eventbrite.com/e/rino-holiday-bazaar-november-25-26-tickets-721569001307?aff=VendorLogisticsPage


Load-in Logistics

LOAD-IN INSTRUCTIONS
All vendors should enter the property at Brighton Blvd or Wynkoop St. Traffic will be one-way Wazee St will be exit only. There will be staff on-site at the intersection to direct you to vendor load in; please check in with a Vendor Coordinator when you arrive as Booth Assignments are subject to change.

Pull up along your booth space and completely unload your car with product and supplies, then proceed to exit at Wazee St and park your vehicle before doing any setup. No tents may be set up until your vehicle has been moved from the vendor area.

No vehicles may enter the vendor area after 10AM; vendors who arrive after 10AM must carry/cart their product in from 35th & Wynkoop or 36th & Wazee. All vendors should be set up and ready to open by 10:15AM on Sunday.

Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!

LOAD-IN TIMES
Load-in will be tiered by booth location. Assigned load-in windows will be provided with Vendor Assignments in the coming weeks. Please note that vendors who arrive outside of their assigned load-in time are not guaranteed to be able to drive up to their booth space to unload.

7:30AM - 8:15AM
Booths 1-18, 29-39

8:15AM - 9:00AM
Booths 20-28, 40-57

9:00AM - 9:45AM
Booths 58-85

10:00AM - 10:15AM
Fashion Trucks

BOOTH ASSIGNMENTS

Booth Assignments for November 25 + 26 at RiNo Holiday BAZAAR can be found here. Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Holiday BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

PARKING
There is a parking garage located next to Zeppelin Station at Wazee St & 36th St and limited street parking available in the immediate neighborhood. Please be prepared to either pay to park in the garage or walk a short distance to your car. Apps like ParkChirp may be helpful in finding and reserving parking in the area.


Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!


Vendor & Event Policies

CONTRACTS
All vendors will be required to complete the 2023 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2022 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION & NO SHOW POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that the on-site Vendor Coordinator will vary, and that we are often not able to monitor our inboxes on the weekend. To ensure any weekend messages are received by the appropriate Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat or cold.

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day-of. All vendors will be notified immediately in the event a market is delayed or cancelled.

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 5:00PM on Sunday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50.

Denver BAZAAR staff will be on-site up to 2 hours after the event concludes; please plan your load-out accordingly.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen. 

FLIP Enrollment Link: https://www.fliprogram.com/events/2646

FLIP Policies cover food businesses.

LICENSES & HEALTH CODE
If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

In addition, each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). Linked HERE you will find information on how to obtain a temporary restaurant license if you need one. We would recommend reaching out to the City of Denver with any questions or concerns on licensing.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver.