Downtown Lakewood Valentine’s BAZAAR 2024
Vendor Logistics

We are so excited for you to join us at Downtown Lakewood Valentine’s BAZAAR at Belmar on February 9 + 10!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all Downtown Lakewood Valentine’s BAZAAR-related announcements and links, including Vendor Assignments.
Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

The Basics

VENUE ADDRESS
Belmar Plaza + Indoor Shopping Hall
439 S Upham St
Lakewood, CO 80226

Please note: a separate vendor load-in address included below.

WHAT TO BRING
You will need to bring everything to set up your shop: tables, décor, furniture, power cords, product, etc. Reminder that 7x4 booth vendors must be able to sell from (1) 6ft Table only. Tents are not permitted indoors and 6 ft tables are not provided. Tent frames are prohibited at indoor locations due to fire code. However, display walls are permitted within your booth space; please reach out to vending@gumpoppresents.com with any specific booth display questions.

ELECTRICITY + HEATING
This event is held indoors with heating; no electric or propane heaters will be permitted indoors. Electricity access is limited, so please reach out to vending@gumpoppresents.com if you require electricity. You must bring your own extension cord (at least 25’) to access power if needed. Overhead lighting and bistro lights are installed in the venue, but if your booth display requires direct lighting, we suggest bringing additional clip or table lights. Any booth lighting that is connected to our power must be LED and energy-efficient. We will have a phone charging station in our Vendor Office. Otherwise, please plan accordingly to bring a battery pack to charge your phone, etc.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
There are ample parking lots, garages and street parking options throughout the Belmar property. Aside from the parking lot located just around the corner from the venue at 7221 W Virginia Ave, Lakewood, CO 80226, there is free parking available at the West End Garage on S. Vance St.

OVERNIGHT SECURITY
We take safety and security very seriously at Denver BAZAAR. The venue will be locked each night, so you may leave your booth and products overnight.

DRESS WARM!
While this event is held indoors there is constant foot traffic through the doors and we do not have control over the thermostat. We recommend dressing warm and in layers!

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in Valentine’s BAZAAR!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at Valentine’s BAZAAR by sharing the Facebook Event or Instagram Images. See below for an example post and feel free to edit in your voice.

Shop & Sip local at Valentine’s BAZAAR on February 9 + 10! We’re popping up at Belmar District with 60+ craft vendors, food trucks, live music, DIY Workshops, tastings and pop-up bars, and more. Entry is FREE, RSVP for updates here: https://fb.me/e/4OjtNfZjO

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://fb.me/e/4OjtNfZjO
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverBAZAAR @GumPopPresents and @BelmarColorado

#ShopLocal #ShopBelmar #ValentinesBAZAAR #ForTheLoveOfAllThingsLocal

ADDITIONAL LINKS
Website: https://denverbazaar.com
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denverbazaar

FREE GENERAL ADMISSION
Entry is free for general admission! Attendees are encouraged to RSVP via the ticket link below for important event details, vendor announcements & more.

SHOP & SIP TICKETS
Attendees can enhance their Valentine’s BAZAAR experience with Shop & Sip tickets! Drinks will also be available for individual purchase.

Friday Night Happy Hour: Friday 4PM - 6PM | $25
Includes two hours of bottomless beer and wine, Denver BAZAAR commemorative cup, and eco-friendly tote bag

Bottomless Mimosas: Saturday 11AM - 1PM | $20
Includes two hours of Bottomless Mimosas, Denver BAZAAR commemorative cup, and eco-friendly tote bag.

Drink Token Package | $35
Valid any day, any BAZAAR location! Includes 5 Drink Tokens redeemable for any beer, cocktail or wine.

Puppy Love Photos by Camp Bow Wow: Saturday 11AM-6PM

EVENTBRITE TICKET LINK
https://www.eventbrite.com/e/valentines-bazaar-at-downtown-lakewood-february-9-10-tickets-794561052497?aff=VendorLogisticsPage

Load-in Logistics

LOAD-IN ACCESS + TIMES
All vendors will be able to drive up to and load-in through the rear entrance of the venue. Please use the following address for the parking lot where the back entrance is located: 7221 W Virginia Ave, Lakewood, CO 80226. There will be signage and staff on-site to help direct you.

Please completely unload your car with product and supplies, then proceed to park your vehicle before returning to the venue to start setting up. All vendors should be set up and ready to open at least 10 minutes before the event starts.

Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!

All Indoor Vendors will have the option to load-in at the following times:
Friday, February 10 | 10AM - 3PM

Food Trucks and Fashion Trucks, please load-in at the following times each day:
Friday | 3:30PM - 4:30PM
Saturday | 10AM - 10:45AM

FOOD TRUCKS + FASHION TRUCKS
Please text the Vendor Hotline at (720) 445-6381 when you arrive so that we can direct you to your spot.

BOOTH ASSIGNMENTS
CLICK HERE to view Booth Assignments for the Valentine's BAZAAR on February 9th + 10th.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Valentine’s BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

PARKING
There are ample parking lots, garages and street parking options throughout the Belmar property. Aside from the parking lot located just around the corner from the venue at 7221 W Virginia Ave, Lakewood, CO 80226, there is free parking available at the West End Garage on S. Vance St.

LOAD-OUT
The venue will be locked each night, so you may leave your booth and products overnight through Saturday.

No breakdown can occur until the event concludes at 6PM on Saturday, February 10. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Denver BAZAAR staff will be on-site up to 2 hours after the event concludes; please plan accordingly as all vendors must vacate the property by 8PM on Saturday.

Food Trucks: 10% of Sales Payments

Food Trucks will be required to pay 10% of daily sales for this event. Percentage of sales must be reported by Monday, February 12 to the Vendor Reporting Form linked below. Vendors must be current with the previous market fees before attending the next market.

Vendor Sales Reporting Form: https://forms.gle/XuRXWjZwhv3NEm2B9

Vendor & Event Policies

CONTRACTS
All vendors will be required to complete the 2024 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2024 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION & NO SHOW POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that the on-site Vendor Coordinator will vary, and that we are often not able to monitor our inboxes on the weekend. To ensure any weekend messages are received by the appropriate Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat or cold.

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day-of. All vendors will be notified immediately in the event a market is delayed or cancelled.

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 6PM on Saturday, February 10. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Please note that Denver BAZAAR staff will be on-site up to 2 hours after the event concludes. Please plan accordingly that all vendors must vacate the property by 8PM on Saturday.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen. 

FLIP Enrollment Link: https://www.fliprogram.com/events/2646

FLIP Policies cover food businesses.

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). Linked HERE you will find details regarding the City of Lakewood’s business license requirements, and HERE you will find information on how to obtain a retail food establishment license. We would recommend reaching out to them with any questions or concerns on licensing.

If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver or Lakewood.