TheBigWonderful at Winter Park
Vendor Logistics

We are so excited for you to join us at TheBigWonderful at Winter Park Resort on Saturday, March 30th!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all TheBigWonderful at Winter Park-related announcements and links, including Vendor Assignments. Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!


Reminders and Updates

UPDATE TO LOAD-IN INSTRUCTIONS
Load-in will take place from 6:30-8:00AM. All vehicles must be moved from the area by 8:00AM, before the ski slopes open. We will now be utilizing load-in areas A and C. The map highlighting these two load-in points can be found below. There will be staff and signage on-site to direct you.

Please note: Load-in B is no longer a load-in access point for breweries and vendors. You must use your assigned load-in space at areas A or C.

UPDATE TO WINTER PARK BUSINESS LICENSE REQUIREMENT
The Town of Winter Park business license regulations have changed because of SB22-032. Vendors who have an incidental physical presence and a Colorado Retail Sales Tax License is exempt from the Town of Winter Park business license. Each vendor will still need to create a MUNirevs account so that the March 2024 sales tax form can be added to your account. You can head to https://winterpark.munirevs.com to apply for an account. The language may seem confusing because it is asking you to apply for a business license, but at this time to make a change in the MUNIrevs system to the verbiage, takes 12 weeks. You are simply creating an account so that the March 2024 sales tax form can be added to the system.   This form will be due May 20, 2024.

Please direct any license-related questions to skauber@wpgov.com.

WINTER PARK RESORT DISCOUNT LODGING LINK
Winter Park Resort has offered a discounted lodging link for all vendors and breweries participating in the event. Please note that a 3-night minimum stay is required for the discount to be applied. https://book.winterparkresort.com/Ecomm/Package/PackageBuilder/2285898/en-US/?packageid=76336&forcechoice=1&promocode=3hd69p

BREWERY-SPECIFIC LOGISTICS

WHAT TO BRING: BREWERIES
- We will provide Ice & Glassware at the event. You will need to bring everything else to set up and pour - a Tent, Tent Weights, Tablecloth, Chairs, Jockey Box or Coolers, Product, etc.
- Please bring a 5 Gallon Dump Bucket and Spray Bottle to rinse glassware. You will have access to clean drinking water to fill up. We will also provide access to ice throughout the event.
- Please bring your own hand-truck or man-power for moving banners, kegs and your own jockey boxes.

MERCH
You are encouraged to sell brewery merchandise at this event. Please feel free to bring whatever swag you have to sell or hand out. Breweries that sell merchandise tend to be the most popular booths!

KEG QUANTITY & VARIETY
We are asking each brewery and cidery to bring a minimum of 3 kegs and can reimburse up to $450 for product. Bottles and cans are welcome in a comparable quantity. This can be split up into 3 or more varieties. The more variety, the merrier so attendees will keep returning to your booth! We are on track to sell 1,200-1,500 BEER FEST tickets!

GLASSWARE
Each attendee will have a tasting glass and a wristband in order to redeem samples. Attendees will be ID’d at the door with a stamp to show they are 21+ verified by security. DO NOT BRING any plastic glassware, plastic shot glasses, etc.

BEER FEST HOURS
The Craft Vendor Village will open at 11:00AM and Ticketing will open at 12:00PM. Please do not begin pouring for ticket holders until 1:00PM.


The Basics

ADDRESS
The Base & Village
Winter Park Resort
85 Parsenn Rd
Winter Park, CO

Additional Winter Park Maps linked HERE.
winterparkresort.com
@winterparkresort

Additional maps and directions are included below and linked on the Vendor Assignments sheet.

Please note that service in the mountains can often be unreliable - we strongly encourage all vendors to download and save any provided maps in advance!

EVENT DATES & HOURS
Saturday, March 30th
11:00AM - 5:00PM | Craft Vendor Village Open
11:00AM - 5:00PM | Live Music
12:00PM | Ticketing Booth Opens
1:00PM - 5:00PM | BEER FEST Tasting Session

WHAT TO BRING
You will need to bring everything to set-up your shop: tent and tent weights, tables, décor, chairs, product, etc. You will have a 10x10 (or larger, if purchased) space assigned to you. Carts and wagons will also be helpful for this event, as you will not be able to drive up directly to your booth space.

ELECTRICITY
There is no electricity available on-site. Please plan accordingly to bring a battery pack to charge your phone, etc. Reach out to vending@gumpoppresents.com with any questions or concerns.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
There will be designated lots available for free vendor parking. Please visit the traffic hut upon arrival to obtain your parking pass.

LODGING DISCOUNT
Winter Park Resort is offering 20% off lodging for participating vendors and breweries. Click HERE to book discounted lodging!


Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in TheBigWonderful at Winter Park!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at TheBigWonderful at Winter Park by sharing the Facebook Event. See below for an example post and feel free to edit in your voice.

Shop 30+ Craft Vendors at the TheBigWonderful at Winter Park Resort on Saturday, March 30th!! Join us for brews, views & bluegrass tunes at 9,000 feet. Get tickets here // https://www.eventbrite.com/e/thebigwonderful-at-winter-park-resort-march-30-tickets-797092072847


FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://fb.me/e/453updKO5
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @TheBigWonderful @GumPopPresents and @WinterParkResort

ADDITIONAL LINKS
Website: https://www.thebigwonderful.com
Facebook: https://www.facebook.com/thebigwonderful
Instagram: https://www.instagram.com/thebigwonderful/

Ticket Details

FREE GENERAL ADMISSION
Entry is FREE to enjoy the live music and shopping portion of the event. Attendees are encouraged to RSVP via the ticket link below for important event details, vendor announcements & more.

BEER FEST TICKETS
BEER FEST ticket holders can enjoy unlimited sampling from an array of Colorado breweries, cideries and distilleries from 1PM - 5PM. Advance Tickets are available for $35 and a limited number of Advance 4-Pack Tickets are available for $125. If available, a limited number of at-the-door tickets will be available for +$5.

Attendees can purchase or check in for their BEER FEST tickets any time after 12PM when the ticketing booth opens, but breweries are not to begin pouring until 1PM.

VENDOR BEER FEST TICKET DISCOUNT
Discounted BEER FEST tickets will be available for participating vendors. A promo code will be sent as we approach the event.

EVENTBRITE TICKET LINK
https://www.eventbrite.com/e/thebigwonderful-at-winter-park-resort-march-30-tickets-797092072847


Load-in Logistics

VEHICLE ACCESS | 6:30AM - 8:00AM
Vendors may drive into the Resort to unload next to the Beer Fest area between 6:30AM - 8:00AM. All vehicles must be out of the area before 8:00AM. After 8:00AM, vehicles will not be able to pull into the restricted area, however, you may carry or cart your supplies in from a short walk away.

Please note that there will be a lot of foot traffic through this area of the resort. Please be aware of your surroundings and remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process. We appreciate your cooperation in making this process as efficient and safe as possible!

VENDOR ASSIGNMENTS
Vendor Booth Assignments can be found HERE. Booths 1-24 are on pavement in the Village, while booths 25-68 are on the Base where snow is present.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as TheBigWonderful are made special by having a colorful and unique collection of vendors such as yourself!

LOAD-IN INSTRUCTIONS
There will be 2 load-in points, indicated on the map below. We will have staff managing vehicle entry at both load-in areas and additional staff to direct you to your booth space.

Vendors must drive in to the load-in area, unload product, then proceed to park before returning to the site and bringing product and supplies to your designated booth space.

Load-in A: Booths 25-68
Vendors & Breweries will load in at Parsenn Rd and exit through the alley between Derariler Bar & Balcony House.

Load-in C: Booths 1-24
Vendors & Breweries will load in and exit via the circle. There will be signage and staff on-site to direct you. Please note that Vendors & Breweries will not be able to drive up to their booth space and will need to cart or carry their product and supplies a short distance to their assigned space.

Please note that there will be a lot of foot traffic through this area of the resort. Please be aware of your surroundings and remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process. We appreciate your cooperation in making this process as efficient and safe as possible!

All pop-up tents must be set up and weighed down by 8:00AM on Saturday, March 30th before the Ski Slopes open. Once your tent is in place, you can take your time setting up displays and products. We will open the craft vendor village at 11:00AM, and breweries will start pouring at 1:00PM. In past years, we have seen attendees start shopping as early as 10:00AM, which is why we are allowing craft vendors to be open to the public early.

TENT WEIGHTS
This event will be held at the base of the mountain at Winter Park Resort where snow is present. You may bring a rubber mat for flooring and you are required to bring 50lb weights for each side of your tent. All canopies, umbrellas, and other forms of cover must be sufficiently and safely secured to the ground from the moment the canopy is erected at the start of the event until the moment immediately before it is taken down at the end of the event.

Please be aware of the variable weather extremes which may be present in an alpine environment. Unexpected weather and wind gusts in excess of 50 miles per hour can occur suddenly and without warning. All tents are to be adequately roped, braced and anchored to withstand the elements of weather and prevent collapsing at all times both during the day and overnight. Tents must be able to withstand winds in excess of 50 miles per hour. All tent corners should be secured. Stakes are not to be used at Winter Park Resort or in the Village at Winter Park unless locates have been done and permission granted. Be prepared to bring weights, tie-downs and/or other accessories as these items are not supplied by the Resort or the Village. You are responsible for any injury or damage due to “flying” tents or umbrellas or stakes put into underground utilities.

LOAD-OUT
The headlining band ends at 5:00PM. You are welcome to start loading out product at 5:00PM, leaving your tent in place until 5:00PM. When the band ends, you are welcome to drop your tent and continue loading out. We are working with Winter Park to create a load out strategy to reduce stress and confusion and will be sending an email detailing this plan with Vendor Reminders the week of the event.


Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Friday-Sunday while the Gum Pop team is on-site at the event, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!


Vendor & Event Policies

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

WINTER PARK BUSINESS LICENSE
The Town of Winter Park business license regulations have changed because of SB22-032. Vendors who have an incidental physical presence and a Colorado Retail Sales Tax License is exempt from the Town of Winter Park business license. Each vendor will still need to create a MUNirevs account so that the March 2024 sales tax form can be added to your account. You can head to https://winterpark.munirevs.com to apply for an account. The language may seem confusing because it is asking you to apply for a business license, but at this time to make a change in the MUNIrevs system to the verbiage, takes 12 weeks. You are simply creating an account so that the March 2024 sales tax form can be added to the system.   This form will be due May 20, 2024.

Please direct any license-related questions to skauber@wpgov.com.

VENDOR CONTRACTS
All vendors will be required to complete the 2024 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2024 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that we are not able to monitor our inboxes while on-site at events. To ensure any weekend messages are received by the Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

SALES TAX
You are responsible for charging and remitting all applicable sales taxes, including state, city, and a local Winter Park resort fee.  Each vendor is responsible for remitting a 1.5% Resort Fee, a taxable surcharge assessed on all taxable sales, to Winter Park resort, along with a sales report no later than 30 days after the event. Sales report and the associated Resort Fee shall be mailed with a check to PO Box 36, Winter Park, CO 80482 and a copy emailed to mohara@winterparkresort.com and cat@gumpoppresents.com.  All sales tax, including The Resort Fee surcharge, should be paid by the consumer as part of the sale.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please make sure your insurance covers you in a mobile/event capacity. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen.