Friday Night BAZAAR: RiNo 2023
Vendor Logistics

We are so excited for you to join us at Friday Night BAZAAR: RiNo this season!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all Friday Night BAZAAR-related announcements and links, including Vendor Assignments. Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

Reminders & Updates

UPDATED WEATHER CANCELATION POLICY
We have updated our Weather Cancelation Policy for the weekly and monthly markets. Please note that all vendors are expected to participate in their scheduled markets regardless of weather unless otherwise notified by Gum Pop Presents, and that vendors will be the first to know of any weather-related market cancelations or delays by email and text.

We monitor the forecast very closely on market days but also acknowledge that Colorado weather is ever-changing and don't want to miss the opportunity for a great night for vendors by making a call to cancel too early. Please review the full Weather Cancelation Policy under the Event & Vendor Policies section below and reach out to vending@gumpoppresents.com with any questions or concerns.

VENDOR ASSIGNMENTS
Booth assignments will be updated on the Vendor Assignments sheet 5-7 days before each market. Please be sure you have the correct date tab selected on the sheet, as the previous week’s assignments may still be live. The most up-to-date maps can be found on the Vendor Assignments sheet. Please note that you will not receive an additional Vendor Assignments notification email after your date-specific Vendor Confirmation email. Scroll down for the Vendor Assignments link and load-in instructions!

LOAD-OUT
Please breakdown your booth space completely before bringing your vehicle into the lot to minimize the amount of time your car is in the lot. No vehicles may enter the property until attendees have left to allow for tents to come down and guests to filter out of the area. All vendors should enter at Larimer St and will exit via the alley. Alternatively, you are welcome to cart or carry your product and supplies out. Parking is not permitted in the alley.

Please be mindful of the light poles throughout the lot. The closing manager can assist trucks and large vehicles with maneuvering underneath the lights.

PERCENTAGE OF SALES
Each vendor is required to pay 10% of daily sales for each market. Percentage of sales must be reported by the Monday following each market to the Weekly Vendor Reporting Form linked below. This form will be the same for all weekly and monthly markets and dates, so feel free to bookmark the link for future use. Vendors must be current with the previous market fees before attending the next market.

Weekly Vendor Reporting Form: https://forms.gle/rjP89MjWFSGar6Fo7

The Basics

ADDRESS
The event will be held outdoors in the fenced-in lot directly next to The Ramble Hotel (view map here).

2424 Larimer St.
Denver, CO 80205

EVENT HOURS
Load-in | 2PM - 4:45PM
Market | 5PM - 9PM
Load-out | 9PM - 10PM

Please note: 45-minute load-in windows within the general load-in time frame will be assigned based on booth placement.

WHAT TO BRING
You will need to bring everything to set up your shop: a tent, tables, décor, chairs, product, weights, etc. The entire event is outdoors, and tents are required. You must bring 50LB weights for each corner of your tent to secure them in case of wind.

LIGHTING / ELECTRICITY
We are providing site lighting for this event but we are not providing electricity for individual vendors. There will be a light tower to illuminate the vendor village, and we suggest bringing additional battery-powered or solar-powered lights to add to your tent for the night-time hours (7:45PM - 9:00PM).

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
There is street parking located throughout the neighborhood. Dedicated vendor parking is not provided for this event. Please be prepared to park one to three blocks away from the event location. There is absolutely no parking permitted in the alley behind the lot and hotel.

WEATHER
Make sure you are prepared for the weather with a jacket, hat, sunscreen, and anything else you may need. Colorado weather can change from one minute to the next. Please be prepared to protect valuables in case of inclement weather including rain and wind. This event is Rain or Shine.

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in Friday Night BAZAAR!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at Friday Night BAZAAR by sharing the Facebook Event or Instagram Images. See below for an example post and feel free to edit in your voice.

Sample Post:

Shop & Sip at Friday Night BAZAAR! We're popping up this Friday at 2424 Larimer Street with 30+ Vendors, Food Trucks, Market Bar + more! Entry is FREE, RSVP here for updates & to purchase Bottomless Aperol Spritz tickets! // https://bit.ly/3KSF6PQ

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://www.facebook.com/events/2602091123274570
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverNightBAZAAR and @GumPopPresents

ADDITIONAL LINKS
Website: https://denverbazaar.com/nightbazaar2023
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denvernightbazaar

FREE GENERAL ADMISSION
General admission is FREE! Attendees are encouraged to RSVP via the ticket link for important event details, vendor announcements & more. Attendees that RSVP by May 24 will receive a BOGO Drink Coupon via email!

SHOP & SIP
Attendees can enhance their shopping experience with Bottomless Aperol Spritz from 5PM - 6PM, available at the ticket link below and for Advance purchase only, or enjoy Happy Hour deals from 5PM - 6PM ($1 off beer, cocktails, and wine).

Ticket link URL: https://www.eventbrite.com/e/friday-night-bazaar-rino-tickets-616205275567?aff=Vendor

Load-in Logistics

BOOTH ASSIGNMENTS
Booth Assignments can be found HERE. This link will be the same for all dates of the event and updated weekly 5-7 days before each market date. Please be sure you have the correct date tab selected on the sheet, as the previous week’s assignments may still be live. The most up-to-date maps can be found on the Vendor Assignments sheet. Please note that you will not receive an additional Vendor Assignments notification email after your date-specific Vendor Confirmation email.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Night BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

LOAD-IN TIMES
Vendor Load-in will start at 2:00PM and all vendors must be set up by 4:45PM. Load-in will be tiered by booth location. Please note that vendors who arrive outside of their assigned load-in time are not guaranteed to be able to drive up to their booth space to unload.

• 2:00PM - 2:45PM Load-In: Booths 25-36

• 2:45PM - 3:30PM Load-In: Booths 15-24, 37-41

• 3:30PM - 4:15PM Load-In: Booths 1-14, Food Trucks, Fashion Trucks

LOAD-IN INSTRUCTIONS
Drive up to the venue from Larimer St. and check in with a vendor coordinator at the gate before setting up. Directions HERE.

Please pull up along your booth space and completely unload your car with product and supplies, then proceed to exit via the back gate to park. No tents may be set up until your vehicle has been moved from the vendor area.

No vehicles may enter the vendor area after 4:30PM; vendors who arrive after 4:30PM must carry/cart their product in from the street or alley. All vendors should be set up and ready to open by 4:45PM before the market begins.

Once you park, head back to the venue to start setting up. Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!  

PARKING
There is street parking located throughout the neighborhood, and dedicated vendor parking is not provided for this event. Parking is not permitted in the alley behind the lot and hotel.

LOAD-OUT
No breakdown can occur until the event concludes at 9:00PM. No exceptions. If you leave early and it has not been approved & discussed with Event Management, you will be charged a penalty of $50. A Vendor Coordinator will provide specific load-out details at the event. Denver BAZAAR staff will be on-site up to 1 hour after the event concludes on Friday; please plan accordingly.

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!

10% of Sales Payments

Each vendor will be required to pay 10% of daily sales for each market. Percentage of sales must be reported by the Monday following each market to the Weekly Vendor Reporting Form linked below. This form will be the same for all weekly and monthly markets and dates, so feel free to bookmark the link for future use. Vendors must be current with the previous market fees before attending the next market.

Weekly Vendor Reporting Form: https://forms.gle/rjP89MjWFSGar6Fo7

We have updated our payment collection processes in an effort to make Registration and Percentage of Sales remittance easier and more efficient for all parties. Vendors now have the option to 1.) Submit their 10% of Sales via Venmo to @GumPop (Business Name: Denver BAZAAR), or 2.) Save a card on file to their Square account.

All vendors are required to complete the Credit Card Authorization Form linked below by Thursday, May 25th with their preferred method of payment (Venmo or Save Credit Card on File) and, if applicable, preferred method of credit card info submission:

Credit Card Authorization Form: https://forms.gle/19DqB1sbo35HnQEAA

Vendor & Event Policies

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state).

If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver.

VENDOR CONTRACTS
All vendors will be required to complete the 2023 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2023 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION POLICY
Cancellations are only eligible for a refund within 2 business days after registration payment has been completed. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that we are not able to monitor our inboxes while on-site at events. To ensure any weekend messages are received by the Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow, or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat, or cold. Vendors should be adequately prepared for sudden rains (suggestions include plastic sheeting to cover merchandise if needed, a pole to push rain off canopies, etc).

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day of and within the final hours before the market is scheduled to begin. All vendors will be notified immediately via email and text in the event a market is delayed or canceled.

Summer evenings in Colorado often present a chance of inclement weather, but it is common that weather is brief or that the forecast changes. Vendors are expected to participate in their scheduled market unless otherwise notified. Gum Pop Presents monitors the forecast closely on market days and will always make decisions based on what's best for both vendors and attendees. Should Gum Pop Presents cancel a market due to weather, all participating vendors on that scheduled date will receive a refund for their per-date registration fee by the following Tuesday.

When rain chances are forecasted at 50% or higher during market hours per AccuWeather, vendors have the following options. Please note that in all cases, Gum Pop MUST be notified of your decision:

1) Prepare for the market as you always do and arrive at the site during scheduled load-in hours. Load-in may be delayed when there is rain in the forecast, but we will notify vendors in those instances. Management will advise on setup options when you arrive.

2) Vendors may wait it out and set up late but must notify the Gum Pop market coordinator via the Vendor Hotline.

3) Vendors may opt out of the market, but will not receive a Vendor Credit and will be subject to the $25 Late Cancellation Fee. Vendors must notify Gum Pop via the Vendor Hotline. Vendors that do not notify Gum Pop of their cancelation will be charged a $75 No Show Fee.

Vendor Hotline: (720) 445-6381

ZERO WASTE POLICY
Denver BAZAAR and Gum Pop Presents are excited to team up with Compost Colorado to make our events as sustainable as possible. All food and beverage vendors are required to use solely compostable containers, serviceware and sampling cups for this event. Compost Colorado has developed relationships with compostable product manufacturers to provide easy assess to the materials needed to vend at these events and is happy to provide additional education and resources.

To access discounted compostable products, click the link below and use code GoZeroWaste21 for 25% off. We look forward to your participation in making this event as environmentally friendly as possible!

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 9:00PM on Friday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen. 

FLIP Enrollment Link: https://www.fliprogram.com/events/2646
FLIP Policies cover food businesses.